A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book.
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Which to do depends on how large your Exchange storage limit is.
If you have a generous Exchange storage allocation, you can probably do number 2 and spread your mail across multiple Processed Mail folders on the server (just alter the names to indicate the date range).
Before I explain more details on how this limit works, how to identify it, and specific strategies to fix it, let me first give you some background on why 1MTD or MYN users should be particularly aware of this.
Why 1MTD and MYN Users Should Know This As you may know, my primary recommendation in 1MTD and MYN for filing mail is to file all saved Outlook e-mail into one folder called the Processed Mail folder.
Nearly all my books and classes discuss the huge benefits of doing this, so I won’t repeat the reasons here (for more online information about how I use the Processed Mail folder, see this article). Microsoft has an article on this and it states the limit is directly determined by the version of your Exchange Server.
But obviously that single-folder filing approach could make you more prone to reaching the Exchange single-folder item countlimit (again, if using an old Exchange server); any one folder loaded with lots of items, like the Processed Mail folder, can cause the problem. According to that article, if you have Exchange Server 2003 or 2000, the limit will be somewhere around 2,500 to 5,000 items in one folder.
Outlook Tools is a support and advanced settings tool for Microsoft Office Outlook.
It gives you easy access to Outlook settings and data folders and allows you to change settings that are normally only possible through the registry. After applying the June 2017 update for Outlook 2007, 2010, 2013 or 2016, attachments that are safe (txt, docx, xlsx, pptx, pdf, etc…) may be blocked as well and can’t be unblocked by Outlook Tools either as this is due to a bug in Outlook itself.
Rather, performance of Outlook just starts to degrade—in other words Outlook gets , particularly when searching or sorting mail.
The indexes behind the list views in Outlook just get overtaxed and start to slow down.
Unfortunately it’s not displayed in the Outlook client and it’s not the same as your Outlook version number. What happens when you reach the item limit—how do you know you are exceeding it?